Manage resources, events, and services from one place.
Event and resource management software that brings your school's entire event process under one roof. From the first request to the last task, everyone knows what's happening, what's approved, and what needs to get done.
Managing resources and events shouldn't be so chaotic
Managing school events is chaotic. You're juggling event requests, service coordination, and resource bookings — all while keeping a dozen people in the loop.
Most schools make do with forms, spreadsheets, and email chains, or reach for event management software that was never built with them in mind. Tools that don't know a rotation day from a regular Tuesday.
SchoolCal Event Manager was built for independent schools, and it's connected to the systems you already run on. It integrates with your SIS and calendar so it knows the real-time availability of your spaces and people before a request even comes in. From first request to final task, it's all in one place, so nothing falls through the cracks.
Centralize Resource Scheduling
Create & manage Resources
Create Resources for any shared “thing” you want to track availability for
Real-time availability
Let users see what resources are available before they request one
Resource rules
Allow or restrict users to request resources despite conflicts
Resource requests
Allow users to reserve a resource, on its own or as part of an event
Approve resource requests
Let admins approve, decline, or edit resource reservations
Resource calendar integration
Two-way sync Resources in SchoolCal w/ Google/Outlook Resource Calendars
Manage Events From Request To Completion
Smart Event request forms
The right fields surface based on event needs so nothing gets missed
Custom Service forms
Custom forms per department ensure complete requests before submission
Real-time Resource availability
See what resources are booked or available to avoid double-booking
School Calendar Definitions
Define calendars and admins, and route events to the right calendar
Two-way sync with Google & Outlook
Sync events to Google and Outlook with configurable field mappings
User Portal
End-users easily request events, resources, and services
Give Service Teams A Place To Manage Everything
Add Service Areas
Add members to their respective areas, like Dining, Facilities, Technology, and more
Define bookable services
Add all services faculty can request for their events
Service team dashboard
Service teams can review, approve, or clarify requests in one place
Custom service request forms
Build custom forms faculty need to fill out in order to request a service
Print service forms
Let service area members print request forms for easy reference
Change setup & teardown times
Service members can update setup & teardown times for each event
Notify & Get Approval From The Right People
Approval Areas
Assign groups of users to approve events, resources, and services
Activity Log
View a history of all activity on each event
Approve via email
View and approve requests without having to log in
Approvals queue
Review, approve, reject, or return every pending request in one place
Automated Notifications
Notify stakeholders about approval requests instantly
Define admin control
Granular control over calendars, categories, approvals, and publishing
