Manage resources, events, and services from one place.
Event and resource management software that brings your school's entire event process under one roof. From the first request to the last task, everyone knows what's happening, what's approved, and what needs to get done.
Launching July 26' — Join the waitlist for early adopter pricing
Early adopter pricing is available for a limited number of schools ready to get early access and help shape the product. Join the waitlist to lock in your spot.
Managing resources and events shouldn't be so chaotic
Managing school events is chaotic. You're juggling event requests, service coordination, and resource bookings — all while keeping a dozen people in the loop.
Most schools make do with forms, spreadsheets, and email chains, or reach for event management software that was never built with them in mind. Tools that don't know a rotation day from a regular Tuesday.
SchoolCal Event Manager was built for independent schools, and it's connected to the systems you already run on. It integrates with your SIS and calendar so it knows the real-time availability of your spaces and people before a request even comes in. From first request to final task, it's all in one place, so nothing falls through the cracks.
Centralize Resource Scheduling
Create & manage Resources
Create Resources for any shared “thing” you want to track availability for
Real-time availability
Let users see what resources are available before they request one
Resource rules
Allow double booking, auto-approvals, restrict by user, or limited hours
Resource requests
Allow users to reserve a resource, on its own or as part of an event
Approval workflows
Notify for new requests, remind for pending ones, and approve or reject
Resource calendar integration
Two-way sync Resources in SchoolCal w/ Google/Outlook Resource Calendars
Manage Events From Request To Completion
Smart Event request forms
The right fields surface based on event needs so nothing gets missed
Custom Service forms
Custom forms per department ensure complete requests before submission
Real-time Resource availability
See what resources are booked or available to avoid double-booking
School Calendar Definitions
Define calendars and admins, and route events to the right calendar
Two-way sync with Google & Outlook
Sync events to Google and Outlook with configurable field mappings
User Portal
End-users easily request events, resources, and services
Give Service Teams A Place To Manage Everything
Define Services & team members
Define services like catering, AV, and facilities for users to request
Custom service request forms
Drag-and-drop form builder with custom field types & conditional logic
Service team dashboard
Service teams can review, approve, or clarify requests in one place
Two-way Resource Calendar sync
Book in SchoolCal or Google Resource Calendars to keep both accurate
Crew Board Fulfillment
Approved requests auto-create jobs, tasks, and crew assignments
Lead Time & Cost Configuration
Set estimated cost and lead time for each service in Admin
Notify & Get Approval From The Right People
Multi-step approval chains
Auto-route requests to the right approvers based on event details
Auto-approve timers
Set deadlines on approval steps and auto-advance if no action is taken
Approvals queue
Review, approve, reject, or return every pending request in one place
Automated Notifications
Notify stakeholders about approval requests, task assignments, and more
Define admin control
Granular control over calendars, categories, approvals, and publishing
Flexible approval rules
Require one approver or all — configurable per step
Get early adopter pricing
SchoolCal's Event Manager is launching July 2026. Early adopter pricing is available for a limited number of schools ready to get early access and help shape the product. Join the waitlist to lock in your spot.